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CASA First Letter Engagement Template
CASA First Letter Engagement Template

A draft first contact letter to be sent to family and potential supporters of children during permanency searches.

Karen Coates avatar
Written by Karen Coates
Updated over a year ago
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*This letter is to serve as an example only. All information provided and connections contacted must be approved by the custodial agency.

First Letter Engagement Outreach

Month, day, year

Name

Address

City, State, Zip

Dear XXX,

My name is XXX, and I am a volunteer advocate for [agency name]. One of our roles is to search for and connect family and friends to young people with few or no supportive adults in their lives.

I am contacting you on behalf of (child/child’s name), XXX (age XX) and XXX (age XX). Our search indicates you may be [fill in likely connection – paternal aunt, maternal cousin – if known. Otherwise simply say you may be related]. I would like to speak with you to confirm. If so, hopefully, you are interested in pursuing contact with [her/him/them].

[Give some description about the child(ren). For example:]

Child #1 - XXX is in the 6th grade. Described as a little shy, she loves to draw, paint and play soccer. XXX is polite, flexible, and very sweet. She loves history, mermaids, gnomes, and having her nails manicured.

Child #2 - XXX is in the 6th grade. Described as a little shy, she loves to draw, paint and play soccer. XXX is polite, flexible, and very sweet. She loves history, mermaids, gnomes, and having her nails manicured.

Research shows if children and young people have just one consistent adult connection, their chances of success in life greatly increase. The commitment can begin with contact such as phone calls, emails, cards, letters, and/or video chat, to name a few.

If you could please call or text me at XXX XXXXXXX, or email me at XXXX, I would appreciate it. If you are not related to XXX or XXX or are not interested in contact with them, please let me know so that I may put my efforts elsewhere.

I have enclosed a (your agency’s name) brochure. For more information on this program, you may contact my supervisor, XXX at XXX, or email her at XXX.

Thank you so much for your consideration. I look forward to your prompt reply.

Regards,

(Your Name, title, agency, and contact information, website address)

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