First Letter Engagement Template

A draft first contact letter to be sent to family and potential supporters of children during permanency searches.

Karen Coates avatar
Written by Karen Coates
Updated over a week ago

*This letter is to serve as an example only. Feel free to add more or less information on the child and biological parents depending on your custodial agency's guidelines. All information provided and connections contacted must be approved by the custodial agency.




Dear (Name),

I am reaching out on behalf of (social services municipality). We have identified you as a potential family member, friend, or supporter of (child’s first name), child of (mother’s first name) and (father’s first name), who is (child’s age). (Child’s first name) is now in the custody of (social services municipality name). Children are removed from their homes, typically, due to either abuse or neglect. Sadly, this is the case for (child’s first name).

It is my role in the agency to reach out to family, extended family, friends, and supporters of our children in foster care. We know that family, extended family, and friends of children in foster care are essential to children, and by keeping this connection you would be making a life-changing impact on (child’s first name)’s life. Children are most likely to thrive when connected with family, extended family, or friends because, often, relationships have already been established and can restore stability. Children in foster care, like (child's first name), who stay connected to their extended families and cultures will be subjected to less trauma than those who are not connected to their families. I am reaching out to see if you’ll consider being involved in (child’s first name)'s life.

There are many ways that a family can impact the lives of children in foster care. Some serve as a permanent or temporary home, some offer to help connect (social services municipality) with other potential family members, and some simply keep in touch with the child in order for the child to stay connected to their family and culture. Some examples of ways to keep in touch with the child are visiting with them, talking on the phone, writing letters, attending school events, or providing the child with their family history. Should you decide you want to provide a home for (child’s first name) please note that you may be eligible for financial assistance for health insurance, housing, food, and clothing.

I’d be happy to explore which option may be the best for you.

Please contact me at the number listed below if you’re able to help or have any questions about the ways that you can be involved with (child’s first name).


(Social worker name)

(Contact information)

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